WHO WE SERVE // PROFESSIONAL COACHES
AI systems for professional coaches
You get paid to coach, not to chase calendars. We build a front desk that books discovery calls around the clock, follow-up that turns conversations into signed clients and a branded hub where your programs run themselves.
THE SHORT ANSWER
What does The AI-Team do for professional coaches?
The AI-Team builds and runs AI systems for business, executive and life coaches. The AI books discovery calls 24/7, sends reminders that cut no-shows, follows up until prospects sign and automates onboarding. A branded client hub delivers your programs, and testimonial and referral requests go out on schedule. The AI never coaches your clients.
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MISSION OBJECTIVES
Where coaches lose money, and how we fix it
THE PROBLEM
Discovery calls get missed while you’re in session
THE FIX
AI answers calls, website chats and social DMs 24/7, answers questions about your programs and books the discovery call on your calendar.
THE PROBLEM
No-shows and last-minute cancellations eat your week
THE FIX
Confirmation and reminder texts, one-tap rescheduling and your cancellation policy sent automatically before every session.
THE PROBLEM
Prospects go quiet after a great discovery call
THE FIX
Follow-up sends your proposal, coaching agreement for e-signature and a payment link, then checks in until they decide.
THE PROBLEM
Onboarding and admin take hours you can’t bill
THE FIX
Intake forms, welcome sequences, session prep reminders and homework check-ins go out on their own.
THE PROBLEM
Referrals and testimonials depend on remembering to ask
THE FIX
Testimonial and referral requests go out at program milestones, when clients are happiest with their results.
FIELD MANUAL // SAMPLE AUTOMATED SOP
New coaching client onboarding
This is an example of one standard operating procedure we turn into an automation. Every step runs on its own, and your team only steps in when a person is needed.
- A prospect comments on your post or messages you and gets your booking link instantly.
- AI answers their questions, books a discovery call and sends reminders before it.
- After the call, the proposal and coaching agreement go out for e-signature with a payment link.
- Once signed, the client gets a welcome sequence, an intake form, access to your client portal and their first sessions booked.
- Between sessions, check-ins and homework reminders run automatically, and a testimonial request goes out at the program midpoint.
UNITS DEPLOYED
What we set up for you
FREQUENTLY ASKED
Questions we hear
Will the AI coach my clients?
No. It handles scheduling, intake, reminders and questions about your programs. The coaching stays with you. For health and wellness coaches, it’s scripted not to give medical advice.
Can it sell my programs and memberships?
Yes. Courses, memberships and group programs can be sold and delivered through your branded client hub, with payment links and automated onboarding.
How much does an AI receptionist cost for professional coaches?
Every plan has a one-time setup fee and a flat monthly fee. Squad fits solo owners and small crews, Unit fits growing teams and Command fits multi-location operators. Current pricing is on our Plans page, and a free 30-minute mission briefing estimates your return before you commit.
How long does setup take?
The first phase, your AI front desk plus missed-call text-back and follow-up, typically goes live within a few weeks. We map your services, booking rules and scripts with you, test everything, then launch on your existing phone number. Deeper automations are added over the following months.
Can the AI reduce no-shows for discovery calls?
Yes. Every booking gets confirmation and reminder texts and emails with an easy reschedule link, and anyone who misses a call is offered a new time automatically.
RUN THE NUMBERS
What could this be worth to your coaching business?
Plug in your own numbers. The estimate updates as you type, and your free mission briefing replaces these assumptions with your real data.
ESTIMATED MONTHLY IMPACT
$0
- Revenue from recovered customers
- $0
- Software consolidated
- $0
- Team time returned
- $0
- Hours returned per month
- 0
- Estimated return per $1 invested
- 0.0x
Assumes 4.33 weeks per month. Estimates only, not a guarantee of results.
NEXT MOVE
Bring the team to your coaching business
Book a free 30-minute mission briefing. We’ll audit your current tools, find the gaps where calls and customers slip through and show you what a turnkey system would look like for your business.